46 trades · one generator · nothing stored
Free invoice generator built for your trade
Invoice it, chase it, get paid for it.
Pick your trade and the generator loads the line items you bill: call-out and first hour for a plumber, per square foot for a tiler, per head for a caterer. Quote it, bill it, chase it. Everything runs in your browser, so nothing you type leaves your device.
- No signup
- No watermark
- Print-perfect PDF
- Free, permanently
Price it, bill it, get paid for it.
Three jobs, three clicks. Each one is free and runs in your browser.
Price the job
Rate, markup, margin and break-even calculators that give you a defensible number before you send anything.
Price a jobAlso: Markup Profit Margin Service PriceRetainer CalculatorBillable Hours Calculator
Bill the work
Turn the number into an invoice with your logo and tax per line, then pick the design in the studio. Nothing you type leaves your device.
Make the invoiceChase it and close it
When the due date passes, work out what the delay is owed at your terms, then send a note that waives the charge if they settle this week. Once it clears, hand over a receipt that shows any balance left.
Write a late fee letterAlso: Receipt Maker Purchase Order
New
Type it, snap it, or say it. The invoice writes itself.
Describe the job in a sentence, photograph a receipt or a handwritten job sheet, or just talk. The AI reads it and drafts the document with the client, the line items and the totals in place, and every field stays yours to check before anything is sent.
Describe it
Three hours of labor at 95, a water heater at 780, a permit at 45. One sentence becomes the full line-item draft.
Photograph it
A supplier receipt, a parts list, a job sheet in your own handwriting. The camera does the typing.
Say it
Talk through the work on the drive back. Ninety seconds of speech turns into a draft you can send tonight.
Three free runs, no signup. A free account raises it to 25 a day and, signed in, drafts save straight to your dashboard.
Payment links
One scan and they are paying
Every invoice and payment link carries a QR code your client points a camera at. It opens the right app with the amount and invoice number already filled, so the money moves while you are still on site.
Create a payment linkBuilt around your trade
Invoices that match the work
Pick your trade and the generator loads the line items you actually bill, priced the way that trade prices them. No blank grid, no wondering what to call things.
Open this in the generatorHow to write an invoice for your trade
Line items, opening figures and the mistakes each trade makes. One guide per trade, written for the work rather than in general.
All 46 invoicing guides, or go straight to the invoice template for plumbers, electricians, contractors and photographers.
How to calculate an invoice total
The order matters. Do it in the wrong sequence and the tax is wrong, which is the kind of thing a client notices and you do not. Every calculator here follows these five steps, and so should a spreadsheet if that is what you use.
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1. Work out each line on its own
quantity × rate. Hours by hourly rate, square metres by rate per metre, one by a fixed price. Keep the unit in the description so the client can check it. -
2. Take off any discount, per line or on the whole job
A discount comes off before tax, never after. Ten per cent off a $3,200 line makes it $2,880, and that is the figure tax is worked out on.
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3. Add the lines up to a subtotal
This is the number a client scans first. If it does not match what you quoted, say why on the invoice rather than waiting to be asked.
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4. Apply tax to the taxable subtotal
subtotal × rate. Some lines may be exempt, so tax those separately and show the rate on the document. A tax invoice needs your tax number and the amount shown as its own line, not folded into the total. -
5. Add shipping, then subtract what is already paid
Shipping is usually added after tax. A deposit or part payment comes off last, and the figure that remains is the balance due. That is the number to make largest on the page.
A worked example
Two lines, one discounted, tax at 8.5%, a deposit already taken.
Pricing the job rather than billing it? The hourly rate calculator, margin calculator and sales tax calculator do the step you are stuck on.
Everything it does. Tap it, use it.
Every tile below is a live tool, free, and runs in your browser.
46 trades, lines ready to bill
Pick what you do and the invoice loads the items you actually charge for.
The sheet you see is the sheet they get
Type on the left and the client's sheet follows on the right, every keystroke.
Template Studio200 designs, five document types
Invoice, quote, estimate, receipt and work order, all editable in place.
Get paid
A link and a QR that collect
Send the document as a URL, or let a camera pay it from the printed page.
ReceiptsPart payments, handled honestly
The receipt prints the balance still owed and a code to clear it.
TaxSales tax and VAT, checked
Look up the exact rate so the total is right the first time.
EverywhereEvery export, 15 currencies
PDF, PNG, JSON and CSV, in USD or the symbol your client uses.
Start free
Make your next invoice in under a minute
Choose your trade, type what you did, then export a document your client can pay from. No account, no watermark.
- No signup
- No watermark
- Nothing leaves your device
Before you start
Questions, answered plainly
Short answers, no marketing. Tap a row to open it.
Yes. Each calculator, generator and template costs nothing: no signup, no watermark and no cap on the paperwork you produce. That does not change. The optional account that stores and tracks your documents is free as well during the beta. Prefer a plain file? Free invoice templates for Word, Excel and PDF are one download away.
Multiply quantity by rate on each line, take off any discount, add the lines to a subtotal, apply tax to that subtotal, then add shipping and subtract anything already paid. What remains is the balance due. The order matters: a discount applied after tax gives the wrong tax. There is a worked example above.
No. Everything on the site works without one. An account exists only so your details, clients and documents are still there tomorrow.
Nowhere, unless you sign in to send it. The calculations and the document are built in your own browser, so what you type never reaches a server. Close the tab and it is gone unless you downloaded it. If you sign in and send a document as a tracked link, that document is stored so your client can open and sign it.
Yes. Upload a logo, set an accent color and pick a font. Every one of the 200 templates supports the same branding controls.
Yes. Set your own currency and tax rate, and use the VAT calculator for EU, UK and other VAT or GST rates. Add a VAT ID or GSTIN as a note on the invoice.
What happens after you press send
A PDF leaves and you hear nothing. Send the same document as a link and the quiet part becomes visible: who read it, what they questioned, and who signed.
You find out they read it four times and said nothing
That is an objection, not silence, and it is worth a different phone call from sent three weeks ago, never opened, which usually means the address is wrong.
They can question one line instead of the whole quote
Approve the rest, query the tiling, ask for two more downlights. You get a priced change to agree rather than a renegotiation of everything.
They sign it on their phone, before you buy the materials
Their name, the time and their IP address on the document. A signed quote is the argument you do not have to have in month three.
How to pay is on the invoice, not in a separate email
Your bank details and your payment link sit on the page they are already looking at. No reply asking where to send it.
Overdue invoices chase themselves, up to a point
One tap sends the reminder in your name. It stops after three, because a fourth chase on the same invoice is a phone call, not an email.
You see what the job actually made you
Materials, subcontractors and everything you have not rebilled yet, next to what you invoiced. Revenue says a job was big. Only profit says it was worth taking.
Building and downloading stays free and needs no account. The first four documents you send as a tracked link are free too.
Free while in beta
When one invoice becomes forty
Everything here works without an account. One is for when you want to know what happened to the document after you sent it.
- Clients and documents saved
- Sent, opened, paid and overdue at a glance
- Your details fill themselves in
No card, no trial clock.